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Proposal Process and Services

Proposal Review & Preparation Information

Proposal Services provides two important services to help principal investigators prepare and submit competitive proposals for external funding: Proposal Review and Proposal Preparation.

Proposal Review — reviews proposals prepared by individual PIs, the centers, or departmental units prior to submission to the funding agency. Reviewers will:

  • Check proposals for compliance with federal, state, university, and agency guidelines;
  • Review budgets for accuracy;
  • Ensure commitment letters are obtained for required matching funds, services or support, including subcontract commitments (letters and appropriate F&A agreements);
  • Provide the institutional signature;
  • Handle overnight mail proposals upon request.

Please allow 3-4 working days for completion of review.

Proposal Preparation — prepares proposals for investigators who may not have access to these services either in their administrative units or through research centers. Preparers will:

  • Analyze the solicitation, complete the representations and certifications, and coordinate the entire proposal;
  • Help you prepare the budget, whether it's simple or complex;
  • Ensure commitment letters are obtained for required matching funds, services or support;
  • Confirm the subcontract commitments (letters and appropriate F&A agreements);
  • Facilitate the review of any contract requirements and submission of exception letters by Contract Negotiations unit;
  • Prepare the agency application forms;
  • Assemble the proposal and review the text;
  • Implement the review and signature process;
  • Prepare the appropriate number of proposal copies for both the agency and individual investigators;
  • Transmit the proposal package to the agency and track the courier service to ensure timely delivery of the proposal at its destination;
  • Provide assistance with on-line registration and electronic proposal submissions. Please allow 2-3 weeks for completion of proposal preparation.

Please allow 2-3 weeks for completion of proposal preparation.

Questions? Please contact:
pswebinfo@ku.edu