- Q: I have excess equipment. How do I get rid of it? Can I buy the equipment
for my personal use after the grant or contract ends?
- A: Contact the KUCR property coordinator to determine remaining useful life
of the equipment, condition of the equipment, and ownership. Priority reutilization
of equipment purchased with Federal funds is to other federally funded projects.
Excess equipment titled to KUCR is offered to other KUCR research units first,
university departments second, thirdly to public schools or not-for-profits.
If the equipment is still unclaimed, it may be sold by public bid (cannot be
sold to an individual) or disposed as scrap/salvage if it is obsolete technology.
- Q: I'm transferring to another institution. How do I transfer my equipment?
- A: This is a complex process that can involve several university offices.
It is recommended that you start by informing your Department Chairperson or
unit director of your intent. Then contact the KUCR property coordinator to
being the process of identifying the property and obtaining authorization for
the transfer. Note: Post Award Services will be responsible for
transfer of the grant.
- Q: My grant has ended. Equipment purchased on KUCR grants and contracts for
which I am the PI is my equipment, right? Can I take my equipment home?
- A: Equipment purchased in KUCR grants or contracts is titled to either KUCR or the U.S. Government or either funding agency. Equipment acquired on federal
grants or contracts may not be placed at the PI's home without the permission
of KUCR.
- Q: I'm too busy to let KUCR tag my equipment or let them in my lab. Why is
that property person so persistent?
- A: KUCR is required by federal guidelines to have an approved property system
to qualify for federal grants & contracts. The Office of Naval Research
(ONR), San Diego Regional Office is the designated federal property administrator
for KUCR federal grants & contracts, unless stated otherwise. ONR may conduct
a desk or site review of the KUCR Property Policy & Procedures annually
or as necessary. Our property policy dictates we must track equipment and conduct
a physical inventory at least every two years, updating location & condition
of equipment.
- Q: What is the definition of equipment? Who keeps track of things I buy?
- A: Equipment is defined as tangible nonexpendable personal property with a
useful life of more than one year and an acquisition cost of $5,000 or more
per unit. KUCR will maintain records for equipment. The department or unit
is responsible for the accountability of all supply and equipment purchases.
- Q: I need to ship some equipment acquired in a KUCR grant or contract out
of the country. What do I need to do?
- A: Contact the KUCR Business Services Manager or KUCR Property coordinator.
You will be asked for information dealing with issues like payment arrangements,
mode of transportation, dimensions & weights of shipping containers, insurance & customs
clearance that will help us to coordinate the shipment.
- Q: I just received some Government Furnished Property (GFP or GFE). What
should I do with the paperwork that accompanied the equipment?
- A: Make a copy for your files & send the original to the KUCR Property
coordinator. This information is critical in annual federal property reporting.
- Q: My equipment has been stolen, vandalized or otherwise damaged. What should
I do?
- A: Obtain a police report. Then contact either the KUCR Business Services
Manager or the KUCR Property coordinator, who will determine if a claim will
be filed with the insurance carrier.
- Q: I want to purchase a newer model of equipment. Can I trade the old equipment
in?
- A: Property titled to KUCR may be used for "trade in" for newer
or upgraded equipment; however, equipment not titled to KUCR may require funding
agency or university approval check with KUCR property coordinator.
Questions? Please contact:
Rex Burkhardt
785-766-0792 | rexb@ku.edu
Assistant Manager | Facilities
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